Political Science Club

Offices: President, Vice Presidents (1-2), Treasurer, Secretary

Terms: 1 Year Term (mid-May to mid-May of the following year)

Term Limits:  2 years of consecutive service per office

Voting Procedure:  Australian “secret” ballot; Simple majority of all registered POLS Club member attending the meeting at which the election is held; or e-mail ballot (as determined before each election)

§         President:
schedule and call meetings
set meeting agenda (in consultation with club members)
moderate/facilitate business meetings
assign/recruit volunteers for various tasks and offices
supervise work of other offices; make sure tasks are completed
arrange for a President pro tempore in case of absence

§         Vice President of Recruitment and Public Relations:
plan recruitment activities
create publications to promote membership growth
advertise club events on campus and in the community
answer inquiries based on club publicity from members of the campus and community (or refer people to the appropriate club officer)
archive all PR materials (1 copy per poster)

§         Vice President of Club Events and Activities:
gather and create new ideas for club events and activities
plan and coordinate event logistics (i.e. rooms, food, AV equipments, furniture, speakers, videos, reading materials)
recruit volunteers to help with club events
work with the VP of Public Relations to advertise club events

§         Secretary:
attend all business meetings (arrange for a secretary pro tempore in cases of absence)
take detailed minutes of each meeting
distribute minutes of each meeting within one week of the meeting date
revise minutes based on member comments
print revised minutes for circulation at the next club meeting

§         Treasurer:
request SGA club money at the beginning of each academic year
request check’s from SGA organization budget for approved activities
request reimbursement from SGA organization funds when approved
consult with club members (including officer) about the proper (or best) way to purchase club-related goods and services
keep track of (and balance) club budget
provide budget report to club members when requested by the president

§         Basic Structure:
Meeting is Called to Order by President
Minutes from Previous Meeting are Accepted or Revised
Written Agenda is Followed
Motions are Debated and Passed According to Parliamentary Procedure
New Business is Allowed at Scheduled Time
Meetings Shall Not Exceed 90 Minutes
Meeting is Adjourned by President

§         Decision-Making:
A quorum is required to pass any binding procedural change
A quorum shall be 2/3 of all registered club members
The requirement for a quorum may be changed by majority vote (but not unless a quorum is present under guidelines set by the old rules determining quorum)
A motion may be passed by a simple majority (except for officer removal which requires a 2/3 vote)

§         Attendance:
All club members are encouraged to attend business and social meetings
Club officers are required to attend business meetings
An officer of the club automatically forfeits his or her position if he/she

misses more than one non-business meeting and one business meeting in a given semester (Does not include weekly television viewing).

misses more than two business meetings in a given semester

misses more than two non-business meetings in a semester 

unless these absences are officially excused by the president.*

Such official excuses should only be granted under the most serious circumstances. In the event of an absence, every attempt should be made to clear the absence with the president before the meeting and to make sure that one’s official responsibilities are covered by another club member. 

If the president is the person absent, he/she must notify current  vice president(s) of this absence at least 24 hours before the scheduled meeting.